There is a great deal of planning that goes on behind the scenes when we create beautiful food for your public or private event, and we understand that planning for your own event or party can be a daunting task, but with these simple tips we have got you covered.
1. Ask yourself what kind of event you would like it to be.
Will you be serving finger foods throughout the evening or do you want to serve a sit down menu? Remember that when you are catering at your own event, it is better to do a sit down menu so that you are able to prepare all the food in advance and be free to talk to your guests. If you feel that you would prefer to have finger foods or canapes, then give us a call and we will ask all the right questions to get a better understanding of your catering wants and give you the memorable event that you desire.
2. Consider the numbers that you are catering for.
Consider the number of people that can fit into the space that you have or that you are hiring. If your event is being hosted outside, make sure you have a contingency plan in case it rains because your guests will want to head indoors in such an event.
3. Consider your working space in the kitchen.
Are your work surfaces big enough? Canapes are particularly challenging if you have a small workspace and need to cater for a large number of people and so preparing ahead of your event is key.
4. Will you need equipment or staff?
Make life easier by having big enough equipment for cooking and a sufficient number of serving dishes, plates, glassware, and cutlery. You can even borrow these things from friends if you need to. You could also hire cutlery and crockery from a company that provides a ‘return dirty’ service so that you have to do little to no cleaning up after your event. If you’re serving canapés then it would be a great idea to get waiters to replenish plates and do the serving so that you will have time to mingle with your guests.
5. Plan your time before the event.
Write a list of everything that needs to be ordered, managed and arranged. Will you need things like flowers, waiting staff, food, drinks, equipment, and decorations? It would be a good idea to order these item in advance. The more memorable you want your event to be, the longer this list will become. You could hand your list over and let us handle everything because our services include providing you with all the food, staff, equipement, and décor that you will need for your event.
6. Work out your ingredients quantities.
Having too little food or too much food is always a concern. When you are catering for a large number of people you can always cater for a few less because not everyone will have a bite to eat and not everyone will have a full portion.
7. Cook ahead of the event.
The ideal situation would be to prepare everything in advance. Cut, cook, and prepare all the different components to your dishes before your event and then freeze, vacuum seal, or store them so that they are ready for assembly on the day of your event. This saves you preparation time on the day of your event, and if you are unable to prepare in advance, we are able to do all of this for you. If you don’t have the time to prepare ahead then give us a call. We will be able to prepare your dish in our kitchen and assemble it at your event, making sure that the food is freshly prepared and beautiful.
A few extra food safety tips to consider:
Take the food out of the fridge just before serving rather than leaving it out for an extended period of time. If people are grazing for an extended period of time, serve a small amount of food at a time and replenish it only once it runs out.
When serving hot food, make sure it stays hot while you’re serving it.
If food has been standing out for longer than 1 ½ hours, rather bin it or, like we do here at Source Food, donate it to a local charity that same day.
The creative team at Source Food are experts in event catering for any occasion. We offer a turnkey catering service that includes providing our clients with all the food, staff, equipment and décor when required, making your event planning simple and hassle-free. If you hire us you will have more time to mingle with your guests and enjoy your event. Regardless of your event, give us a call, and we will endeavour to make your event flawless and memorable.